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QuickBooks Desktop Conversion Instructions

QuickBooks Windows Direct Connect

  1. Backup QuickBooks Windows Data File & Update.
    • Choose File > Back Up Company > Create Local Backup. Download the latest QuickBooks Update. Go to Help > Update QuickBooks Desktop.
    Complete a final transaction download and match downloaded transactions.
    • Complete one last transaction update before the change to get all of your transaction
      history up to date. Accept all new transactions into the appropriate registers. (required)
    Deactivate online banking connection for accounts connected to ASBT
    • Choose Lists menu > Chart of Accounts. Right-click on the first account you would like to deactivate and choose Edit Account. Click the Bank Feeds Settings tab in the Edit Account window. Select Deactivate All Online Services and click Save & Close. Click OK for any alerts or messages that may appear with the deactivation. Repeat steps for any additional accounts that apply
    Reconnect online banking connection for accounts that apply.
    • Choose Lists menu > Chart of Accounts. Right-click on an account you would like to activate and choose Edit Account. Select Set Up Bank Feeds on the bottom of the popup screen and select Yes in the dialog box that will appear. Enter ASBT in the search field and select Continue. Enter your Direct Connect credentials. Direct Connect might require credentials that do not match your Digital Banking credentials. Contact us if your login information does not work. Ensure you associate the accounts to the appropriate accounts already listed in QuickBooks. Link to your existing accounts in the drop-down options labeled Select Existing or Create New.

      Important: Do NOT select “Create New Account” unless you intend to add a new account to QuickBooks. If you are presented with accounts you do not want to track in this data file, choose Do Not Add to QuickBooks. After all accounts have been matched, click Next and then click Done.

QuickBooks Mac Direct Connect

  1. Backup QuickBooks Mac Data File & Update the Application.
    • Choose File > Backup. Download the latest QuickBooks Update. Choose QuickBooks > Check for QuickBooks Updates.
    Complete a final transaction download.
    • Complete last transaction update before the change to get all of your transaction history
      up to date. Accept all new transactions into the appropriate registers. (required)
    Deactivate online banking connection for accounts connected to ASBT.
    • Choose Lists > Chart of Accounts. Click the first account you would like to deactivate and choose Edit > Edit Account. Choose Online Settings in the Edit Account window. In the Online Account Information window, choose Not Enabled from the Download Transactions list and click Save. Click OK for any alerts or messages that may appear with the deactivation. Repeat steps for any additional accounts that apply.
    Reconnect online banking connection for accounts that apply.
    • Choose Banking > Online Banking Setup. Type your institution’s name in the search field, then click Next and follow the instructions
      in the setup screen. Select Yes, my account has been activated for QuickBooks Online Services in the
      Online Banking Assistant window. Click Next. Enter your Direct Connect credentials. Direct Connect might require credentials that do
      not match your online banking credentials. Contact us if your login information does not work. For each account you wish to download into QuickBooks, click Select and Account to
      connect to your existing account’s registers. Click Next, and then click Done. Repeat this step for each account that you have connected to this institution.

QuickBooks Windows Web Connect

Backup QuickBooks Windows Data File & Update.
a. Choose File > Back Up Company > Create Local Backup.
b. Download the latest QuickBooks Update. Choose Help > Update QuickBooks Desktop.

  1. Complete a final transaction download and match downloaded transactions.
    a. Complete one last transaction update before the change to get all of your transaction
    history up to date.
    b. Accept all new transactions into the appropriate registers. (required)Deactivate online banking connection for accounts connected to financial institution that is
    requesting this change.
    a. Choose Lists menu > Chart of Accounts.
    b. Right-click the first account you want to deactivate and choose Edit Account.
    c. Click the Bank Feeds Settings tab in the Edit Account window.
    d. Select Deactivate All Online Services and click Save & Close.
    e. Click OK for any alerts or messages that may appear with the deactivation.
    f. Repeat steps for any additional accounts that you need to deactivate.Reconnect online banking connection for accounts that you deactivated.
    a. Log in to your financial institution’s online banking site and download your transactions to
    a QuickBooks (.qbo) file.
    Note: Take note of your last successful upload. Duplicate transactions can occur if
    you have overlapping transaction dates in the new transaction download.
    b. In QuickBooks, choose File > Utilities > Import > Web Connect Files. Locate your
    saved Web Connect file and select to import.
    c. In the Select Bank Account dialog select Use an existing QuickBooks account.
    Important: Do NOT select “Create a new QuickBooks account” unless you intend
    to add a new account to QuickBooks.
    d. In the drop-down list, choose your QuickBooks account(s) and click Continue. Confirm
    by selecting OK.

QuickBooks Mac Web Connect

  1. Backup your QuickBooks Mac data file & update the application.
    • Choose File > Backup. Download the latest QuickBooks Update. Choose QuickBooks > Check for QuickBooks Updates.
    Complete a final transaction download.
    • Complete last transaction update before the change to get all of your transaction history
      up to date. Repeat this step for each account you need to update. Accept all new transactions into the appropriate registers. (required)
    Deactivate Digital Banking for accounts connected to ASBT.
    • Choose Lists > Chart of Accounts. Select the first account you would like to deactivate and choose Edit > Edit Account. Select Online Settings in the Edit Account window. In the Online Account Information window, choose Not Enabled from the Download
      Transactions list and click Save. Click OK for any dialog boxes that may appear with the deactivation. Repeat steps for any additional accounts that apply.
    Reconnect Digital Banking connection for accounts that apply.
    • Log in to ASBT Digital Banking site and download your transactions
      into to a QuickBooks (.qbo) file.
      Important: Take note of your last successful upload. Duplicate transactions can occur
      if you have overlapping transaction dates in the new transaction download. In QuickBooks, choose File > Import > From Web Connect. Use the import dialog to
      import your saved Web Connect file. In the Account Association window, click Select an Account to choose the appropriate existing account register.
      Important: Do NOT select “NEW” under the action column unless you intend to
      add a new account to QuickBooks. Click Continue and OK for any dialog boxes that require action

QuickBooks Windows Bill Pay

Only complete these tasks if you currently initiate Bill Payments from within QuickBooks Windows.
Important: These tasks must be completed to avoid possible duplicate payments. If you do not
cancel payments scheduled to be paid, these payments may still be processed.
Cancel Existing Bill Payments.

  1. Open the Register of the account you made the payment from.Choose Company > Chart of Accounts.Double-click the proper account.In the register, locate the transaction to be canceled.Click the transaction to be deleted.Choose Edit > Cancel Payment.

Note: This section only applies if your institution will support Bill Payments initiated from within
QuickBooks Windows after the system change.
Re-create Your Bill Payments.
If you need help re-creating payments, choose Help > QuickBooks Help. Search for Pay a Vendor
Online and follow the instructions.